1. INTRODUCTION
www.lightofguidance.com.au (the “Site”) is owned and operated by Light of Guidance(LOG) [ABN 20654896250]. Light of Guidance (LOG) can be contacted at info@lightofguidance.com.au.
LOG is committed to protecting your privacy and the privacy of personal information provided to us. We comply with all relevant laws in collecting, using, disclosing, and holding your personal information including the Privacy Act 1988 (Commonwealth) and the relevant Australian Privacy Principles.
This Privacy Policy applies to the collection, use, disclosure and holding of your personal information by us. We may change this Privacy Policy from time to time. Any such updated policy will be posted on our Website.
When using the Website or clicking ‘I Accept’ when filling an online Expression of Interest (EOI) form for your child(ren) to join our weekend Islamic school, you consent to the collection and use of your personal information in accordance with this Privacy Policy. Your use of the Website following any such change to the Privacy Policy will confirm your acceptance of the changes.
2. Definitions
“LOG” or “School” means Light of Guidance (LOG) [ABN 20654896250]
Personal information is information or opinion, whether true or not, about a person whose identity is apparent, or can reasonably be ascertained, from the information or opinion – that is recorded in any form. For example, a person’s name, address, phone number and date of birth (age). De-identified information about students can also be personal information.
Health information is information or opinion about a person’s physical, mental or psychological health or disability, that is also personal information – whether in writing or not. This includes information or opinion about a person’s health status and medical history, immunisation status and allergies, as well as counselling records.
Sensitive information has the meaning given to it by s 6(1) of the Privacy Act and is information or opinion about a set of specific characteristics, including a person’s racial or ethnic origin, political opinions or affiliations, religious beliefs or affiliations, philosophical beliefs, sexual orientation or practices; or criminal record. It also includes health information
3. Information We Collect and Hold
We only collect the following type of personal information that we need for our work and to provide services to you:
- information about students and their families, provided by students, their families and others
- personal information about job applicants, staff, volunteers and visitors; provided by job applicants, staff members, volunteers, visitors and others.
- information that you give us from the forms on the Website, through our newsletter sign up, through our donations or grants process or other contact with us. This may include your name, address, email address and possibly financial information and credit card details;
- any personal information provided by you when you communicate with us for any reason; and
- other information including users’ IP address
If you do not consent to the collection of your personal information or provide to us incomplete or inaccurate information, we may not be able to provide to you our services.
4. How do we collect this information?
Wherever possible, LOG collects personal information directly from the relevant individual only by lawful and fair means.
LOG may collect and hold your personal Information from individuals, in a number of ways, including:
- in person and over the phone: from students and their families, staff, volunteers, visitors, job applicants and others
- from electronic and paper documentation: including job applications, emails, invoices, enrolment forms, letters to our school, consent forms (for example: enrolment, excursion, etc.), our school’s website or school-controlled social media.
5. Use of Information
LOG may use information collected:
- for purposes to which you have consented, including enrolling students, providing courses and for business administration purposes;
- to educate students;
- to support students’ social and emotional wellbeing, and health;
- communicate with parents about students’ schooling matters and celebrate the efforts and achievements of students;
- maintain the good order and management of our weekend Islamic school;
- customise, measure, and improve our services and content;
- internal record keeping, internal management, billing and administrative purposes;
- to handle any queries you may have or complaints; and
- Investigate incidents in schools and/or respond to any legal claims against LOG;
- to assess applicants’ suitability for employment or volunteering at LOG;
- to administer employment or volunteer placement at LOG.
LOG also collects personal information on behalf of The Ethnic Schools Association of South Australia (ESASA) and for interaction with the Government of South Australia who provide funding to ethnic schools.
6. Disclosure
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information.
We will not disclose information that personally identifies you to advertisers.
We will confine the disclosure of your personal information to the primary purpose (as defined above) for which that information has been collected, or for a related secondary purpose, this includes when disclosure is necessary to provide services to you, to enable LOG to fulfil its objectives, functions and powers, or for security reasons.
Personal Information relating to students at LOG may be disclosed:
- to respond to legal requirements or when requested by ESASA or the Government of South Australia;
- to confirm completion of a student’s course (only name, Level(s), and date(s) of completion will be disclosed), and
- to publish the name and award of graduates online (including website and social media)
If Personal Information is shared with third party service providers or business partners, use and disclosure of the Personal Information is strictly limited to the extent necessary to deliver the service requested by LOG, in order to support its operations.
7. Security and Retention of Personal Information
We strive to ensure the security, integrity, and privacy of personal information, and will take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification, or disclosure.
We train our staff and volunteers about the importance of confidentiality and maintaining the privacy and security of your information. Access to your personal information is limited and accessed by a restricted number of users on a need-to-know basis to provide benefits or services to you.
LOG takes precautions to help safeguard against the accidental or unlawful destruction, loss, alteration and unauthorised disclosure of or access to the Personal Information processed or used by LOG. These precautions include organisational, technical, and physical measures.
When Personal Information is no longer needed by LOG for any purpose for which the information may be used or disclosed in accordance with this Policy and provided that LOG is not required by law or court order to retain the Personal Information, LOG will take reasonable steps to destroy or delete the Personal Information or to ensure it is de-identified. If there is any Personal Information that LOG is unable, for technical reasons, to delete entirely from the our systems, LOG will put in place appropriate measures to prevent any further use of such Personal Information.
8. Off-site links
You might find links to a third-party website on our website. We are not responsible for the privacy practices or content of any site that is linked to our website. Your activity on those sites is covered by the privacy policies of those sites. You should always read the applicable privacy policies on the other websites.
9. Use of cookies technology
We use cookies to collect details of your visits to our Website and the resources you access, including, but not limited to, traffic data, location data and communication data. A ‘cookie’ is a packet of information placed on a user’s computer by a website for record-keeping purposes. Cookies are generally used on our Website for the purposes of collecting and holding the following information about visitors to our Website:
- server address;
- domain name (for example .com, .gov, .au etc);
- the date and time of visit;
- the web pages accessed and documents downloaded;
- previous site visited; and
- type of browser
This information cannot directly identify individuals. It is only used to measure the number of visitors to the different parts of the site and to help us make the site more useful to you. Cookies may also be used for other purposes on our website but in each case none of the information collected can be used to personally identify you.
You can configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is sent. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.
If you disable the use of cookies on your web browser or remove or reject specific cookies from our website or linked sites then you may not be able to gain access to all of the content and facilities in those websites.
10. Access, Amendment and Deletion of Your Personal Information
You have a right to access your personal information which we hold about you. If you make a request to access your personal information, we will ask you to verify your identity and specify the information you require. We will use all reasonable endeavours to keep your personal information accurate, complete, and up to date.
You may contact us to amend any of your personal information that is inaccurate, incomplete, or out-of-date or request that your personal information be deleted, in person on Saturdays’, at:
Imam Ali Masjid, 27 Langford St, Pooraka SA 5095
Subject to any legal restrictions, we will meet all your requests in relation to accessing, amending, or deleting your personal information within a reasonable period of receipt of your request.
11. Complaints, Feedback or queries on this policy
If you have any complaints, feedback or queries regarding our privacy policy please contact us at info@lightofguidance.com.au
We take your feedback and complaints very seriously and will respond shortly after receiving written notice.
12. Changes to this Policy
LOG will update this Policy from time to time to reflect changes in practices, technologies, legal requirements, and other factors. Updates will be effective on the “effective date” stated at the top of this Policy. If a material update is made, LOG will highlight the change by posting a conspicuous notice on LOG website or by email communication.
Last updated
20 November 2021
